For Parents

We are so excited to be a part of your family’s life this summer! We have tried to anticipate some of your questions about camp - how to prepare, what to expect, and even how to get here. We are here to help, please don’t hesitate to call us at 1-800-600-4752 with any questions.

Parent Portal Login

Our online parent portal is your go-to-place in your preparations for camp. Using the portal you may access camp forms, packing list, make payments and update your contact information.

Send Bunk Note

Send Bunk Notes (online messages to your camper) day or night from your Bunk1 account! We receive a PDF at 1:00 pm EST each day containing all Bunk Notes received in the last 24 hours.

View Camp Photos

We take photos daily and load them for your online viewing on Bunk1. It isn’t quite as good as being at camp but it does allow you (and family members) to share in on some of the fun.

Helpful Documents

Parent Handbook

We know you have questions about camp. Start with our Parent Handbook to get ready for camp.

Alternative Camper Pick-Up

Would you like your camper to be picked up by someone other than a parent or legal guardian? Please fill out and return the PickUp Permission Form.

Packing List

What do I bring to camp?
Start with our Camper Packing List.

Communicating With Your Camper

Campers love to receive mail! Please pass this page on to others who may wish to send your child a package or letter! The best letters are directed toward what your child is doing here at camp. They’re newsy, short & frequent, positive & encouraging. Avoid writing about what the camper is missing at home.

Snail Mail

A camper’s favorite way to hear from you! Mail your letter 7-10 days before your camper arrives.

Camper Name
c/o Camp Hidden Meadows
17739 Potomac Highland Trail
Bartow, WV 24920

Fax

No charge for up to two faxes per day. No cover sheet. Include camper’s full name at the top of the page.

Email

Bunk1 offers a paid bunk note service. Their information flyer is in your online account.

Packages

Do not send FOOD, GUM, or CANDY. For camper safety, all packages are opened and inspected. Edibles are removed. Sealed with a Kiss, www.eswak.com, specializes in camper care packages.


Note: If your camper is celebrating a birthday at camp, we will make sure they enjoy this special day! To wish your camper Happy Birthday, send your card or package 7-10 days in advance. In upper left corner, write the date it should be delivered.

Phone Calls

Your camper’s active schedule does not bring him/her near the phone. Speaking with your camper by phone disrupts the child’s schedule and takes him/her away from activities and other campers. Phone calls may also awaken homesickness.

You may call the camp to check on your camper. Your message is relayed to one of our directors who will observe and visit with your camper during an activity or a meal and then return your call during his/her office hours. If there is cause for concern, we will contact you at once.

International Camper Calls

Your camper will contact you via cell phone from the airport. You will receive an email when your camper arrives at the camp. International campers may also receive a call every 2-3 weeks with prior arrangements.

Tips to Avoid Homesickness

Homesickness is not unusual, especially if this is your camper’s first time away from home. Each homesick child is uniquely cared for. If you receive a come-get-me! letter, be patient. Homesickness usually disappears within a few days, so expect a second letter home to be more cheerful. Camp Hidden Meadows offers a safe environment in which young people experience independence and make friends from around the world.

Keep in mind, parents can actually trigger a case of homesickness by focusing on what the camper is missing. Don’t write, “The cat and dog miss you, and we wish you were home with us right now.”

Receiving a letter often eases a camper’s adjustment to new surroundings – see tips above! Let your camper know that life at home is proceeding as usual, that you hope he/she is having a great time, and that you will see him/her soon.

If you think your child is homesick, remember phone calls tend to exacerbate these feelings. Please hold off—allow your camper time to adjust to camp! Our staff are trained to recognize and deal with homesickness. If your camper is having difficulty adjusting to camp, the Head Counselor or Program Director will call you and discuss ways to make camp a positive experience!

American Camp Association Accredited